Job Description

PRIMARY RESPONSIBLITIES/DUTIES:

Duties of the Payroll Specialist include, but are not limited to:

• Administers all related tasks to employee and payroll records.
• Process bi-weekly and weekly payrolls for four business units in ADP for hourly and salaried employees (multi-state)
• Administer and maintain payroll and HR records.
• Process employee changes, wage garnishments etc. in ADP and Plan Source
• Collect, file and safeguard all payroll-related documentation
• Administer benefit administration and monthly reconciliation.
• Process EDD information and benefit requests
• Manage and administer benefit time tracking logs for PTO, Sick, etc.
• Administer all payroll reporting as required.
• ACA reporting administration
• Performs reconciliations and detailed audits to ensure accurate processing.
• Work with service providers to ensure federal, state and local taxes are filed, reported, and appropriately funded.
• Work with corporate tax dept /other tax entities to resolve issues
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, dental, vision, disability, and retirement plan provided.
• Maintains accurate and up-to-date human resource files, records, and documentation which includes filing.  
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. 

• Administer Accounts payable invoice for proper approvals.
• Assist in various administration projects for HR and other departments are needed.

JOB REQUIREMENTS:

Related Skills:

• Strong organizational skills and attention to detail
• Efficient administration of payrolls including the auditing of payroll results
• Must possess strong analytical skills
• Strong Excel skills
• Relates well with employees, vendors, customers and others.
• · Demonstrate good personal control and judgment under normal and stressful conditions.
• Must possess valid Driver’s License and maintain a satisfactory CA DMV record and be in possession of auto insurance policy.
• Must have good organization skills.
• Ability to recognize potentially dangerous or hazardous conditions.
• Must be able to work independently and as part of a team.
• Must be able to prioritize and handle multiple tasks demonstrating good time management.

Education:

• BA/BS in related field

Experience:

• Highly motivated self-starter with excellent interpersonal skills with the ability to inspire confidence and professionalism to our customers.
• A working knowledge of payroll practices and procedures  
• Minimum 5 years of multi-state payroll experience with ADP

• Excellent Microsoft Office skills, including Excel.
• Clear knowledge of Fair Labor Standards Act and related federal and state labor regulations.

Physical Requirements:

· While performing the duties of this job, the employee is frequently required to stand; walk, use hands to finger, handle or free objects, tools, or controls; reach with hands and arms; climb or balance; kneel, crouch or crawl; as well as speak and hear. The employee is occasional required to sit.

· The employee must lift and or move up to 25 lbs of force occasionally and/or 10 lbs frequently and 5 lbs constantly.

Other:

• Travel and percentage of time away: Up to 10%
• Lifting and maximum weight of objects to be lifted: Up to 25lbs.
• Vaccination Requirement (COVID)

Desired Competencies:

· Change and innovation

· Dependability

· Interpersonal skills

· Job knowledge

· Problem solving

· Productivity

· Common Sense

· Quality

· Teamwork

· Client focus

· Communication

Job Complexity:

• Semi-routine and requires recognition of deviation from accepted practice. Exercise judgment within generally defined practices to resolve problems and make routine recommendations.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.  FLSA: Non-Exempt

Please apply by completing the Job Application form (shown under Candidates at the top of our website) and uploading requested documents and information.  

Email availability for interviews to Deb@EstateStaffingFlorida.com. 

Thank you, 

Deborah Lee Beacham, Managing Partner

Lorraine Lee Estate Staffing

EQUAL OPPORTUNITY EMPLOYER

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